© Queen City Computer Press, Inc., 2009


Instant Office Kit for Psychotherapists (IOKP) is a comprehensive set of user–personalized stationery and professional office forms and tools that every mental health practitioner needs — all in automated PDF format.

The current IOKP version is 12. The latest update is 12.0.


IOKP Version 12 consists of three interactive PDF component files…
Components Features Contents
IOKP Master
IOKP’s main file (for use by the practitioner)

As the most comprehensive psychotherapy and personal counseling office software package available, IOKP Master provides virtually all clinical and office forms that practitioners require — conveniently contained in a single PDF file. Practitioners may easily customize its forms with their own practice information. IOKP forms are carefully drafted, attractively designed and interactive. Its benefits include:

  • Compatibility — all IOKP features work on all computer platforms (Windows, Macintosh, etc.) that can run version 7 or later of Adobe Acrobat or free Adobe Reader.
  • Economy — its comprehensive packet of personalized professional practice forms offers a cost–effective alternative to drafting or searching for individual forms.
  • Comprehensiveness — contents include:
    • Stationery
    • Office & Administration Tools
    • Patient/Client Completion Forms
    • Clinical Record Forms
  • Personalization — with forms containing your own professional practice information:
    • Your name, degree(s), areas of specialization, office address and telephone number, fax number, etc.
    • Your credentials, including licensing and certification, your NPI number, etc.
    • Your pracitice policies, including insurance payments and the usual duration of, and fees for, payment for services, etc.
    • Your preferred terminology — “therapist” vs. “counselor” and “patient” vs. “client”
    • Your design preference — forms with design accents, such as borders
  • Personalized Copies — save personalized copies that are:
    • Templates storing general identifying information for specific patients/clients.
    • Records storing up–to–date patient/client record information.
    Information Storage — information entered into IOKP’s interactive form fields may be saved for future use in two formats:
    • As a copy of IOKP (PDF format).
    • As a separate, smaller form data file (FDF format).
  • Interactivity — providing a convenient click–and–type compute.
  • Flexibility — with options that include:
    • Completing and printing forms from the computer keyboard.
    • Printing “blank” forms for manual completion.
    • Delivery of the PDF to a professional print shop for photocopies, offset printed copies or “baked ink” copies with raised lettering (especially useful for obtaining high quality business cards or other stationery)
  • NEW in Version 12 — the ability to use a custom SoftSign™ Font (sold separately) to sign IOKP Master’s forms with a single keystroke before printing them.

Stationery:

  1. Letterhead
  2. Business Envelope for:
    1. Left–feed printers
    2. Centre–feed printers
    3. Right–feed printers
    4. For outsourcing (with crop marks)
  3. Business Card:
    1. For inhouse printing (for Avery 10–cards–per–page business card forms)
    2. For outsourcing (with crop marks)

Office/Administration Tools:

  1. Mailing Labels (for Avery 8160 labels, 1" x 2 5/8", 30/page)
  2. Return Address Labels (for Avery 8160 labels, 1" x 2 5/8", 30/page)
  3. Fax Cover Page
  4. Billing Statement:
    1. For manual completion
    2. For keyboard completion (with automatic balance calculation)
  5. HIPAA Notice of Privacy Practices

Forms for Patient/Client Completion:

  1. Acknowledgement of Receipt of HIPAA Notice of Privacy Practices
  2. Treatment Application
  3. Contact Information
  4. Health Information
  5. Authorization To Release Information:
    1. From this Offiice
    2. To this Office
  6. Personal Journal

Clinical Record Forms:

  1. Intake Evaluation
  2. Treatment Plan
  3. Treatment Notes for:
    1. Manual completion
    2. Keyboard completion
  4. Exit Evaluation
  5. Treatment Termination Note
IOKP Forms
IOKP’s client companion file (for use by the practitioner’s patient/client)

The complete set of IOKP Master’s patient/client completion forms, separately packaged, its benefits include:

  • Reduced administrative time for the practitioner to distribute a complete set of forms that the patient/client) will need — many practitioners now make these forms available to their patients/clients on their professional practice web sites.
  • Convenience for the patient/client) quickly finding necessary forms.
  • Convenience for the patient/client) being able to fill out forms at home using the computer keyboard.
  • Legibility of responses is assured.
  • Thoroughness of responses is more likely.
  • Faster return of completed forms is more likely.
  • An easy–to–use interface, similar to IOKP Master’s, with simple instructions.
  • Smart design and state–of–the–art technology that projects a highly positive and considerate professional image.
  1. Acknowledgement of Receipt of HIPAA Notice of Privacy Practices
  2. Treatment Application
  3. Contact Information
  4. Health Information
  5. Authorization To Release Information:
    1. From this Offiice
    2. To this Office
  6. Personal Journal
EZcms1500
Automation of the CMS–1500* health insurance claim form

* Formerly designated as the HCFA–1500 form — often called “the HICFA”

Our automated enhancement of the CMS–1500 form makes claim preparation faster and easier. With EZcms1500, you can:

  • Prepare, save and print:
    • Insurance Claims: CMS–1500 forms (both 12/90 and 08/05), plus enclosure notes and mailing envelopes
    • Billing statements, Patient billing statements, plus enclosure notes and mailing envelopes.
  • Create and save copies that are:
    • Personalized with your own professional practice information.
    • Patient Templates storing patient account information.
    • Insurance Claim Records storing specifically dated insurance claim information.
  • Use EZ–Enter — EZcms1500’s exclusive, user–friendly, linear (non–zigzagging) information entry form that contains CMS–1500 health information fields neatly sorted into logical, human–tracking categories. Using EZ–Enter is easier on the eyes (and kinder to human brain) than CMS–1500 forms themselves.
  • Use a custom SoftSign™ Font (sold separately) to sign EZcms1500’s forms with a single keystroke before printing them.
More information about EZcms1500



IOKP Personalization…

IOKP Setup makes it fast and easy for users to personalize their IOKP Master and IOKP Forms files with their own practice information, as well as their terminology and design preferences — and to keep them up to date whenever their information or preferences may change.


IOKP Requirements…

  • Any computer platform (Windows, Macintosh, etc.) that is compatible with Version 7 or later of either:
    • Adobe Acrobat or
    • Adobe Reader — click below to download a free copy:
  • Times New Roman font is recommended, but not absolutely necessary — it is generally pre–installed by computer operating system software or by other common application software.


About IOKP Demo…

IOKP Demo is free and fully functional — identical to the full version, except that a “demo message” is imposed on all pages when printing and its ability to save copies with information using Adobe Reader is disabled.


IOKP Prices…

  • First purchase — $49.95 — click the Purchase button.
  • Upgrade from any previous version — click the Upgrade button:
    (elegibility determined by our verification of your previous IOKP purchase)
    • Free within 30 days of purchase.
    • $44.95 thereafter.
  • Update version 12.x to latest version 12 service release — free — click the Update button.

We automatically deliver a free upgrade to purchasers whose recommendations for improving IOKP have helped guide the development of a newer version.